Enquiry records
Assessment submissions may be stored so the enquiry can be reviewed and followed up. Unnecessary information should not be submitted at the initial stage.
Privacy & Confidentiality
Private enquiries should be handled with care.
UKIMMI collects only the information needed to understand your immigration planning enquiry, assess the likely route or risk level, and recommend a sensible next step.
Privacy Notice
How enquiry information is used.
Clients often share sensitive immigration, family, employment or travel details. UKIMMI uses that information to understand the enquiry, assess the likely route or risk level and recommend a sensible next step.
1
Information you provide
Name, contact details, nationality, location, current status, deadline, route objective, service interest and the facts you choose to include.
2
Purpose of use
To review your enquiry, understand route fit and urgency, respond to you, recommend an appropriate service or identify where referral may be required.
3
Professional boundaries
Where a matter appears to require regulated legal advice or representation, UKIMMI may recommend referral to an authorised immigration adviser or solicitor.
Data Handling
Share enough for triage, not every document at the first step.
For first contact, provide concise facts rather than large document bundles. If further review is appropriate, the next step can clarify what evidence is useful.
Referral situations
If referral is appropriate, information should only be shared with an adviser or solicitor with the client’s knowledge and for the purpose of the matter.
Contact and correction
If your details need correcting or you want to ask about information submitted to UKIMMI, contact hello@ukimmi.com.
Notice Reviewed 15 July 2026
Your information, your choices.
You can ask how your information is being used and raise a concern at any time. The rights that apply depend on the circumstances and the reason the information is being processed.
Why information is processed
Enquiry handling may rely on steps you request before a service contract, UKIMMI's legitimate interest in responding and keeping necessary records, consent where requested, and legal obligations where applicable.
How long records are kept
Records are kept only as long as needed to answer the enquiry, manage agreed work, maintain necessary business records or meet legal obligations. The period depends on whether the enquiry becomes an ongoing client matter.
Who may process information
Hosting and email providers may process information to operate the service. A referral should only be shared with an adviser or solicitor with your knowledge, unless disclosure is required by law.
Access, correction and deletion
Depending on the circumstances, you may ask for access to your information, correction, deletion, restriction or object to its use. Email hello@ukimmi.com with enough detail to identify the enquiry.
Raise a concern
Contact UKIMMI first so the concern can be reviewed. You may also complain to the Information Commissioner's Office.
No solely automated decision
The assessment form does not make a legal decision or decide your service automatically. A person reviews the enquiry before recommending a next step.
First Contact
Do not send more private material than the first review needs.
A short fact pattern is usually enough to decide whether intake, strategy, readiness review or referral is the right starting point.
Dates and route facts
Current status, expiry date, location, family members, employer position and known deadline.
Full financial bundles
Bank statements, passports and sensitive evidence should wait until a specific review has been agreed.
Previous problems early
Refusals, overstaying, appeal deadlines or status gaps should be flagged without sending unnecessary documents first.